First of all, the event should be as unique as it's host. Entertain elegant guests in an elegant theater or catch up with old friends in a quirky back-room brewery. Personalize the event with the space you choose. Richmond is both historic and trendy, giving party planners a variety of options to choose from.
Continue reading for the #1 guide on how to pick the right party venue! Or browse through all of OccassionGenius's local party venue listings by clicking here.
What Makes Them Great?
Indoor spaces often feature Richmond’s fascinating history with ornate room designs and details. Besides, who doesn’t love the peace of mind you get when you don't have to worry about the weather?
What Styles Can I Find?
The following venues are great for both big and small parties and are easy to decorate!
Formal Indoor Spaces
- Historic Hotels
Impress your guests with a magnificent ballroom that can accommodate hundreds of people at your event.
An event in a museum can showcase Richmond’s history and keep guests entertained.
Mansion events are classy and boast elegance.
- Viewing Party
Theaters are able to accommodate hundreds of guests while showing off a piece of Richmond’s history.
- Meeting Room
Meeting spaces in historic theaters create a more intimate atmosphere.
Casual Indoor Spaces
- Dance Studio
Studio spaces are typically well-lit and wide open for a variety of room set-ups.
- Art Gallery
Galleries offer many windows for natural light and an airy, hip event vibe.
Restaurants and Breweries
- Private Room
Smaller rooms allow the ability to create a more intimate setting.
- Restaurant Buyout
Utilize all the space in a restaurant!
Create a cozy and fun environment in a unique space
What Makes Them Great?
Mother Nature can add charming elegance to any party. Special events held in an outdoor setting make excellent photos for guests!
What Styles Can I Find?
Outdoor venues in Richmond, VA can feature romantic lighting, modern patio spaces, and the serenity of nature.
Formal Outdoor Spaces
- Historic Ruins
- Allow guests to admire history surrounding the space as natural decor for your event.
- Golf Courses
- Classically gorgeous and sophisticated.
- Gardens and Courtyards
- Gardens are serene and provide a unique event venue.
Casual Outdoor Spaces
- Open Fields
- Suitable for many kinds of events due to its openness.
- A patio event provides a classic vibe that is cozy and comfortable, and many feature elegant bistro lights too!
- Covered Pavilion
- The pavilion keeps guests out of heat or rain while letting them enjoy the natural setting. Having a covered patio is great for certain seasons of the year.
- An open-air venue perfect for performances of any kind.
How to Find a Venue:
- Pick a date. Any venue or vendor you communicate with will need to know the event date. It might also be good to have a general time for the event. Will it be a brunch, lunch, cocktail hour, dinner, or some combination of all of these? Party Planning 101.
- Figure out the type of event. Is this event a seated dinner? A cocktail-style standing reception? This will help you eliminate venues that can’t accommodate your event choices.
- Come up with an approximate guest count. The same venue might be able to hold 100 people standing, and only 40 for a seated meal. Leave no room for confusion and know the maximum amount of people that will attend.
- Know your budget. The cost of a venue should be about half of your total event budget. Don’t get too crazy!
- Communicate with any venues that peak your interest. See something you like? Give a shout out! Most venues have coordinators that are able to answer any questions you have about your event.
- Compare options and choose a space! Don’t be afraid to reach out and ask more questions before making a final decision.
Some Things You Might Want to Ask:
- What does the price include? Depending on the venue, the cost includes the use of their linens, decorations, tables, and chairs, or something else unique to the venue.
- Does the venue have a designated event coordinator? Is there someone available to answer any questions that might come up during the planning process? You’ll want to be sure you are able to be in contact with someone from the venue.
- Is there a list of preferred vendors? We all know how stressful it can be to search through an endless amount of DJs or bakeries that we know little about. Some venues offer a “Preferred Vendor” list. This list is a great resource to find businesses that are not only great to work with, but also are more likely to be familiar with your chosen event space.
- Will there be other events at the same time as mine? Depending on the type of event you’re planning, you might not want another crowd of guests anywhere near. Ask if you will have exclusive use of the event spaces. (It might also be a good idea to clarify the times that you will have exclusive use. A venue might allow outside guests in a particular area until a given time, and then give you exclusive use.)
Frequently Asked Questions:
Q: How much does a venue cost?
Answer: In Richmond, an event space can cost anywhere from around $1,000 to more than $10,000 depending on the specific details of a given event and the location of interest. A venue that holds more people will likely cost more money. However, some venues can charge more simply for the uniqueness of the space. Events hosted during the week typically cost less than a weekend event. “Peak season” typically lasts from April through October, and event spaces will be more expensive during this time.
Q: What does the cost of an event space include?
Answer: It depends! Some places will include tables, chairs, or basic decorations. It varies by venue, so be sure to ask the venue's event coordinator.
Q: How can I save money while still choosing my favorite venue?
Answer: Event spaces have specific times when they are able to charge more for the use of the space. A good way to save money is to host your event during the week. Events on Monday through Thursday are generally less expensive than Friday, Saturday, and Sunday. For events with a longer planning period, the months of November through March are off-season and are considerably less expensive. You could also try negotiating with the venue if you aren’t planning to use everything included in the price. For example, if your contract includes the use of 10 tables and you’re only planning to use 3, you could try to negotiate.
- Tip your vendors. Make sure to leave a tip for anyone who provides a service for your party. A tip shows that you are grateful for the service, and a good relationship with vendors means they might be more willing to work with you again. Remember that tips don’t always have to be money! Your “friend” might love a gift card to someplace they like or maybe even a small gift basket.
- Plan your event layout. Consider all the ways guests might move around the space and plan the layout accordingly. Will your guests enjoy a dance floor? Would this be better in the front of the room or the center? Will there be a buffet line for food? Buffets that allow people to move along either side of the table typically move a lot faster (and that keeps guests happier).
- Think of your guests. If you’re hosting a business meeting in a private area of an event space, maybe make signs to show them the way to the restroom? If you plan for the meeting to be several hours long, ask if the venue allows outside food and drink. Provide your guests with snacks and other refreshments. If guests are happy, the host can be happy.